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How do I Manage Job Posts?

The Manage Jobs area gives you one place to view, update and monitor every role connected to ur urfuture account.

 1. Open Manage Jobs

  1. Sign in to ur urfuture account.
  2. Select Manage Jobs.

You will see a list of ur roles, including their current status, applicant numbers and key matching data.

2. Find a job

Use the search bar to find a role by job title or reference.

You can also filter jobs by status, such as:

  • Draft
  • Live
  • Closed

3. Review the jobs list

Each job displays key information to help you understand its performance, including:

  • Job title
  • Current status
  • Number of applicants
  • Average match score
  • Number of high-match candidates
  • Closing date
  • Available actions

The platform is designed to show more than application volume. It helps you monitor candidate quality, behavioural alignment and performance.

4. Open a job

Select the job title or choose View from the actions menu.

The job overview will show information such as:

  • Total applicants
  • Average match score
  • High-match candidates
  • Accepted candidates
  • Rejected candidates
  • Candidate and diversity insights
  • Time saved by Ruby AI

Applications are presented using structured profile and behavioural matching data rather than relying only on CV keywords.

5. View applicants

Select a job.

You can:

  1. Review candidates matched to the role.
  2. Open an individual candidate profile.
  3. Review their working traits and structured profile information.
  4. Update their urfuture status.

The core statuses used within urfuture are:

  • Applied
  • Accepted
  • Rejected

Where Signal and an ATS integration are enabled, candidates can also be progressed into the employer’s ATS.

6. Edit a job

  1. Return to Manage Posts.
  2. Find the relevant role.
  3. Select the three-dot menu beside the job.
  4. Select Edit Job.
  5. Update the required information.
  6. Review the changes.
  7. Save.

Check any changes to the location, closing date, requirements or role persona carefully, as these can affect candidate matching.

7. Duplicate a job

Duplicating a role is useful when recruiting for a similar position or relaunching a previous campaign.

  1. Open the job’s three-dot menu.
  2. Select Duplicate.
  3. Go to Drafts.
  4. Review the copied job information.
  5. Update the title, location, dates and role requirements.
  6. Review the behavioural persona.
  7. Save the role as a draft or publish it.

8. Close a live job

  1. Find the live role in Manage Jobs.
  2. Open the three-dot menu.
  3. Select Move to closed.
  4. Confirm that you want to close the role.

Closing a role removes it from active applications while keeping its applicant and reporting data available.

 

 

Before closing it, check whether any candidates still require a decision.

9. Delete a draft

Only roles that have not been published should be deleted.

  1. Find the draft role.
  2. Open the three-dot menu.
  3. Select Delete Draft.
  4. Confirm the deletion.

Deleting a draft is permanent. A live or completed job should be paused rather than deleted. 

 

How can I see what the job looks like to candidates?

In 'manage posts' go to the 3 dots next to the job title. Then select 'View Post', this will then pull up a view of what the role will look like to the candidate. This way you can test different job swipe images etc.

Do jobs close once the closing date has passed?

No, jobs will pause when they have past their closing date, this allows you to still screen candidates before they receive any automated messaging letting them know the role has closed. To close a role you need to go to 'manage posts' then the three dots next to the job title and 'close job'

How can I improve my applications?

If you aren't getting relevant applications, we would suggest taking a look at the working traits selected. Try and post the same role with different working traits to see if that improves the quality of applications. If you have any concerns on applications, please contact ur CSM and we can set up a call to discuss new strategies. You can also invite candidates to apply to ur role that you believe are a good match from ur Talent Pool.

How are rejected candidates managed?

You can select 'Rejected Application' in the job workflow page when posting a job to send out messaging to all candidates that are rejected. If rejected they will also go into ur talent pool so you can contact them if a role becomes available that's better suited to the candidate.